Are Your Invoices Doing Their Job Properly?

Are your invoices working properly for you or are you suffering stress and frustration from cashflow problems each month? By studying how and when your invoices are sent you can begin to determine some of the changes that need to take place to improve the timing of the payments coming into your business accounts. If you are continually experiencing a financial shortage, it’s time to examine your invoices to see where you can make modifications that will make them work for you more effectively.


Invoice Preparation

The first thing that you should do is to check your invoices to see that the due date is visible and clearly stated, that all materials provided are listed, and that the terms of early payment or penalties for late payments are stated in concise and easily understood wording. Check the basic information that you are providing your clients on their invoice and see if you can improve upon what you are using to encourage clients to pay in a more timely fashion.

Handling Enquires

When enquires are made by clients, are the answers being provided quickly and efficiently? Are your employees interacting with clients to solve any issues so that payments can be made on time? When a customer has a question it is imperative that one of your staff members follows up with the client and provides them with a credible answer so that they can pay their bill to your company. Many times invoices are lost in the confusion of not understanding what the bill was for and why it was sent in the first place.

Planning for Shortages

If you are in the midst of examining your invoicing procedures and it comes time to pay your staff, your vendors, and your other bills you must have a plan in place to help you through these challenging times until you can find a reasonable solution. Sources such as provide alternative solutions that alleviate the stress of financial problems; you can rely on this method until you can fix your invoice problems and get your business operations back on track. You may need professional assistance and guidance to find a remedy for your invoicing issues; experts who have worked in the financial industry for years can easily spot what you are doing wrong and offer solutions that bring money flowing back into your company in a timely fashion.

Finally, once you remedy any invoice problems, try to save a small amount of money each month to help prevent a cashflow shortage from occurring again. This will allow you to pay your own bills on time, to buy new technology and equipment when you need it, and to grow your company with research on new products to add to your inventory. Careful and proper management of your business operations can remove the worry you will experience if you don’t have enough money to pay your staff or other financial obligations.

Image courtesy of Stuart Miles/

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